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SharePoint & OneDrive
File collaboration, sites, libraries, sync, and Syntex. 39 guides in this topic.
Recently reviewed
- Handling an accidental external-sharing exposureRunbook for a SharePoint or OneDrive folder shared with the wrong outside party: find every link and guest, cut access, establish what was opened, report.
- Handling an accidental mass delete of SharePoint filesRunbook for a mass delete of SharePoint files by a sync client, script, or user: stop the bleeding, pick the right restore tool, and recover it safely.
- How to restrict external sharing for a SharePoint siteHow-toHow to restrict external sharing for a SharePoint site: tenant vs site levels, the four sharing settings, default link type, guest expiration, removing guests.
- Microsoft Syntex — content AI for SharePointMicrosoft Syntex (formerly SharePoint Premium) brings document understanding, content assembly, and AI processing to SharePoint.
- Migrating from file shares to SharePoint and OneDriveReviewed 2026-08-31A playbook for moving file shares to SharePoint and OneDrive: information architecture, tools, permissions, cleanup, and the pitfalls that sink migrations.
- OneDrive Files On-Demand deep diveHow OneDrive Files On-Demand works: the three file states, the cloud files driver, dehydration and Storage Sense, the Mac File Provider model, and policies.
- OneDrive for Business vs OneDrive (personal)Two products, one name — the differences between work and consumer OneDrive, and why mixing them is a bad idea.
- OneDrive Known Folder MoveKnown Folder Move redirects Desktop, Documents, and Pictures into OneDrive, so user files are backed up by default.
- OneDrive Personal VaultWhat OneDrive Personal Vault is, why it exists only in consumer OneDrive, and the equivalent protections for sensitive files in a work or school tenant.
- OneDrive sharing and permissionsHow OneDrive sharing actually works — link types, expiration, external sharing, and the admin controls.
- OneDrive storage quotas and limitsHow OneDrive storage is allocated, what the per-user and per-tenant limits are, and how to scale beyond 1 TB.
- OneDrive sync administration best practicesHow to deploy and govern the OneDrive sync client at scale — Intune configuration, Known Folder Move, and operational patterns.
- OneDrive sync client deep diveReviewed 2026-08-31How the OneDrive sync client works on Windows and macOS: Files On-Demand, shortcuts vs sync, the deployment settings that matter, and troubleshooting.
- OneDrive sync troubleshootingA diagnostic ladder for OneDrive sync issues on Windows and macOS — common causes and how to fix them.
- OneDrive vs DropboxComparisonOneDrive vs Dropbox for business file sync and sharing: Dropbox's sync engine and simplicity against OneDrive's Microsoft 365 integration and governance.
- Recovering deleted OneDrive files after the recycle binWhat is recoverable from OneDrive after the 93-day recycle bin: deleted-user retention, Files Restore, retention policies, backup, and the support-only path.
- SharePoint Advanced ManagementSharePoint Advanced Management adds governance, oversharing controls, and Copilot-ready controls to SharePoint Online.
- SharePoint and Microsoft Syntex content processingHow Microsoft Syntex automates document classification, metadata extraction, and content processing at scale.
- SharePoint communication sites deep diveHow to build and operate effective SharePoint communication sites — intranet portals, news hubs, and broadcast pages.
- SharePoint document libraries — a deep diveDocument libraries are the workhorse of SharePoint. Here's what they actually do beyond "a folder in the cloud."
- SharePoint EmbeddedSharePoint Embedded lets developers use SharePoint storage and capabilities inside their own custom applications.
- SharePoint external sharingReviewed 2026-08-31The layered controls that decide who outside your organisation can access SharePoint and OneDrive content — and a sane baseline configuration.
- SharePoint Framework (SPFx) overviewSPFx is Microsoft's modern client-side development model for extending SharePoint and Microsoft 365. Here's how it works.
- SharePoint hub permissions and inheritanceHow permissions work for hub sites and their associated sites — what's shared, what isn't, and what to watch out for.
- SharePoint hub sitesReviewed 2026-09-04Hub sites connect many SharePoint sites under shared navigation, branding, and search. Here's how they work.
- SharePoint information architectureHow to design a SharePoint site structure that scales — hubs, sites, navigation, and the patterns that work.
- SharePoint large list handlingHow to work with SharePoint lists that exceed the default 5,000-item threshold — indexing, views, and architecture.
- SharePoint list and column formatting (JSON)How JSON-based formatting customises SharePoint list views without code — what's possible and where to start.
- SharePoint Lists vs Microsoft ListsSharePoint lists, Microsoft Lists, Dataverse, Excel — picking the right place for structured data.
- SharePoint Migration Tool deep diveHow to use the SharePoint Migration Tool and Migration Manager for large-scale migrations to SharePoint Online.
- SharePoint multilingual sitesHow to design SharePoint sites that serve multiple languages — translation, navigation, and authoring patterns.
- SharePoint page design and web partsModern SharePoint pages are built from web parts. Here's the kit and how to compose a good page.
- SharePoint permissions explainedReviewed 2026-08-31SharePoint permissions look complex but follow a few simple rules. The model, the places access actually comes from, and how to troubleshoot it.
- SharePoint search and crawl architectureHow SharePoint indexes content, what affects search quality, and how to influence ranking.
- SharePoint search and Microsoft SearchHow search works in Microsoft 365 — what gets indexed, what users see, and how to make results better.
- SharePoint team sites vs communication sitesThe two main SharePoint site types — what each is for, and how to pick.
- SharePoint vs ConfluenceComparisonSharePoint vs Confluence for the intranet and team knowledge base: Confluence's wiki editing and Jira integration against SharePoint's Microsoft 365 governance.
- What is OneDrive?Reviewed 2026-08-30What OneDrive is: the personal file layer of Microsoft 365, how sync and Known Folder Move work, the OneDrive-vs-SharePoint rule, and what admins control.
- What is SharePoint?Reviewed 2026-08-27What SharePoint is: the platform behind Microsoft 365 file storage, team sites, intranets, Teams, and OneDrive — how it works and how to run it well.
Frequently asked
- SharePoint or OneDrive?
- OneDrive is a user's personal library — files owned by the user, gone when the account is deleted (subject to retention). SharePoint is for shared content owned by a team or the organisation. If more than one person needs it, it belongs in SharePoint.
- Communication site or team site?
- Team sites are for collaboration — permissions inherit from a Microsoft 365 Group, members author. Communication sites are for broadcast — one small author group, everyone else reads. Do not use a team site as a company intranet homepage.
- How does external sharing work?
- External sharing is configured tenant-wide, per-site, and per-file with combined lowest-permissive-wins semantics. Modern default: 'New and existing guests' at tenant level, then tighten specific sites to 'Only people in your organization' where sensitivity requires it.
- What is Restricted SharePoint Search?
- Restricted SharePoint Search limits organisation-wide search (and Copilot's grounding retrieval) to a curated allowlist of SharePoint sites and OneDrive libraries — a stopgap while permissions cleanup catches up during a Copilot rollout.
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