https://www.solvingmicrosoft365.com/guides/category/sharepoint-onedrive New and reviewed SharePoint & OneDrive guides. File collaboration, sites, libraries, sync, and Syntex. en Solving Microsoft 365 Fri, 04 Sep 2026 08:00:00 GMT https://www.solvingmicrosoft365.com/guides/sharepoint-hub-sites https://www.solvingmicrosoft365.com/guides/sharepoint-hub-sites#2026-09-04 Fri, 04 Sep 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive Hub sites connect many SharePoint sites under shared navigation, branding, and search. Here's how they work. https://www.solvingmicrosoft365.com/guides/sharepoint-vs-confluence https://www.solvingmicrosoft365.com/guides/sharepoint-vs-confluence#2026-09-03 Thu, 03 Sep 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive SharePoint vs Confluence for the intranet and team knowledge base: Confluence's wiki editing and Jira integration against SharePoint's Microsoft 365 governance. https://www.solvingmicrosoft365.com/guides/onedrive-vs-dropbox https://www.solvingmicrosoft365.com/guides/onedrive-vs-dropbox#2026-09-03 Thu, 03 Sep 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive OneDrive vs Dropbox for business file sync and sharing: Dropbox's sync engine and simplicity against OneDrive's Microsoft 365 integration and governance. https://www.solvingmicrosoft365.com/guides/how-to-restrict-external-sharing-for-a-sharepoint-site https://www.solvingmicrosoft365.com/guides/how-to-restrict-external-sharing-for-a-sharepoint-site#2026-09-03 Thu, 03 Sep 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How to restrict external sharing for a SharePoint site: tenant vs site levels, the four sharing settings, default link type, guest expiration, removing guests. https://www.solvingmicrosoft365.com/guides/sharepoint-mass-delete-recovery-runbook https://www.solvingmicrosoft365.com/guides/sharepoint-mass-delete-recovery-runbook#2026-09-02 Wed, 02 Sep 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive Runbook for a mass delete of SharePoint files by a sync client, script, or user: stop the bleeding, pick the right restore tool, and recover it safely. https://www.solvingmicrosoft365.com/guides/sharepoint-external-sharing-exposure-runbook https://www.solvingmicrosoft365.com/guides/sharepoint-external-sharing-exposure-runbook#2026-09-02 Wed, 02 Sep 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive Runbook for a SharePoint or OneDrive folder shared with the wrong outside party: find every link and guest, cut access, establish what was opened, report. https://www.solvingmicrosoft365.com/guides/onedrive-recover-deleted-files-after-retention https://www.solvingmicrosoft365.com/guides/onedrive-recover-deleted-files-after-retention#2026-09-02 Wed, 02 Sep 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive What is recoverable from OneDrive after the 93-day recycle bin: deleted-user retention, Files Restore, retention policies, backup, and the support-only path. https://www.solvingmicrosoft365.com/guides/onedrive-personal-vault https://www.solvingmicrosoft365.com/guides/onedrive-personal-vault#2026-09-02 Wed, 02 Sep 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive What OneDrive Personal Vault is, why it exists only in consumer OneDrive, and the equivalent protections for sensitive files in a work or school tenant. https://www.solvingmicrosoft365.com/guides/onedrive-files-on-demand-deep-dive https://www.solvingmicrosoft365.com/guides/onedrive-files-on-demand-deep-dive#2026-09-02 Wed, 02 Sep 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How OneDrive Files On-Demand works: the three file states, the cloud files driver, dehydration and Storage Sense, the Mac File Provider model, and policies. https://www.solvingmicrosoft365.com/guides/sharepoint-permissions-explained https://www.solvingmicrosoft365.com/guides/sharepoint-permissions-explained#2026-08-31 Mon, 31 Aug 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive SharePoint permissions look complex but follow a few simple rules. The model, the places access actually comes from, and how to troubleshoot it. https://www.solvingmicrosoft365.com/guides/sharepoint-migration-from-file-shares https://www.solvingmicrosoft365.com/guides/sharepoint-migration-from-file-shares#2026-08-31 Mon, 31 Aug 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive A playbook for moving file shares to SharePoint and OneDrive: information architecture, tools, permissions, cleanup, and the pitfalls that sink migrations. https://www.solvingmicrosoft365.com/guides/sharepoint-external-sharing https://www.solvingmicrosoft365.com/guides/sharepoint-external-sharing#2026-08-31 Mon, 31 Aug 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive The layered controls that decide who outside your organisation can access SharePoint and OneDrive content — and a sane baseline configuration. https://www.solvingmicrosoft365.com/guides/onedrive-sync-client-deep-dive https://www.solvingmicrosoft365.com/guides/onedrive-sync-client-deep-dive#2026-08-31 Mon, 31 Aug 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How the OneDrive sync client works on Windows and macOS: Files On-Demand, shortcuts vs sync, the deployment settings that matter, and troubleshooting. https://www.solvingmicrosoft365.com/guides/what-is-onedrive https://www.solvingmicrosoft365.com/guides/what-is-onedrive#2026-08-30 Sun, 30 Aug 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive What OneDrive is: the personal file layer of Microsoft 365, how sync and Known Folder Move work, the OneDrive-vs-SharePoint rule, and what admins control. https://www.solvingmicrosoft365.com/guides/what-is-sharepoint https://www.solvingmicrosoft365.com/guides/what-is-sharepoint#2026-08-27 Thu, 27 Aug 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive What SharePoint is: the platform behind Microsoft 365 file storage, team sites, intranets, Teams, and OneDrive — how it works and how to run it well. https://www.solvingmicrosoft365.com/guides/sharepoint-team-sites-vs-communication-sites https://www.solvingmicrosoft365.com/guides/sharepoint-team-sites-vs-communication-sites#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive The two main SharePoint site types — what each is for, and how to pick. https://www.solvingmicrosoft365.com/guides/sharepoint-syntex-content-processing https://www.solvingmicrosoft365.com/guides/sharepoint-syntex-content-processing#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How Microsoft Syntex automates document classification, metadata extraction, and content processing at scale. https://www.solvingmicrosoft365.com/guides/sharepoint-search-and-microsoft-search https://www.solvingmicrosoft365.com/guides/sharepoint-search-and-microsoft-search#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How search works in Microsoft 365 — what gets indexed, what users see, and how to make results better. https://www.solvingmicrosoft365.com/guides/sharepoint-search-and-crawl https://www.solvingmicrosoft365.com/guides/sharepoint-search-and-crawl#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How SharePoint indexes content, what affects search quality, and how to influence ranking. https://www.solvingmicrosoft365.com/guides/sharepoint-page-design-and-web-parts https://www.solvingmicrosoft365.com/guides/sharepoint-page-design-and-web-parts#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive Modern SharePoint pages are built from web parts. Here's the kit and how to compose a good page. https://www.solvingmicrosoft365.com/guides/sharepoint-multilingual-sites https://www.solvingmicrosoft365.com/guides/sharepoint-multilingual-sites#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How to design SharePoint sites that serve multiple languages — translation, navigation, and authoring patterns. https://www.solvingmicrosoft365.com/guides/sharepoint-migration-tool-deep-dive https://www.solvingmicrosoft365.com/guides/sharepoint-migration-tool-deep-dive#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How to use the SharePoint Migration Tool and Migration Manager for large-scale migrations to SharePoint Online. https://www.solvingmicrosoft365.com/guides/sharepoint-lists-vs-microsoft-lists https://www.solvingmicrosoft365.com/guides/sharepoint-lists-vs-microsoft-lists#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive SharePoint lists, Microsoft Lists, Dataverse, Excel — picking the right place for structured data. https://www.solvingmicrosoft365.com/guides/sharepoint-list-formatting https://www.solvingmicrosoft365.com/guides/sharepoint-list-formatting#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How JSON-based formatting customises SharePoint list views without code — what's possible and where to start. https://www.solvingmicrosoft365.com/guides/sharepoint-large-list-handling https://www.solvingmicrosoft365.com/guides/sharepoint-large-list-handling#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How to work with SharePoint lists that exceed the default 5,000-item threshold — indexing, views, and architecture. https://www.solvingmicrosoft365.com/guides/sharepoint-information-architecture https://www.solvingmicrosoft365.com/guides/sharepoint-information-architecture#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How to design a SharePoint site structure that scales — hubs, sites, navigation, and the patterns that work. https://www.solvingmicrosoft365.com/guides/sharepoint-hub-permissions https://www.solvingmicrosoft365.com/guides/sharepoint-hub-permissions#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How permissions work for hub sites and their associated sites — what's shared, what isn't, and what to watch out for. https://www.solvingmicrosoft365.com/guides/sharepoint-framework-spfx-overview https://www.solvingmicrosoft365.com/guides/sharepoint-framework-spfx-overview#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive SPFx is Microsoft's modern client-side development model for extending SharePoint and Microsoft 365. Here's how it works. https://www.solvingmicrosoft365.com/guides/sharepoint-embedded https://www.solvingmicrosoft365.com/guides/sharepoint-embedded#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive SharePoint Embedded lets developers use SharePoint storage and capabilities inside their own custom applications. https://www.solvingmicrosoft365.com/guides/sharepoint-document-libraries-deep-dive https://www.solvingmicrosoft365.com/guides/sharepoint-document-libraries-deep-dive#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive Document libraries are the workhorse of SharePoint. Here's what they actually do beyond "a folder in the cloud." https://www.solvingmicrosoft365.com/guides/sharepoint-communication-sites https://www.solvingmicrosoft365.com/guides/sharepoint-communication-sites#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How to build and operate effective SharePoint communication sites — intranet portals, news hubs, and broadcast pages. https://www.solvingmicrosoft365.com/guides/sharepoint-advanced-management https://www.solvingmicrosoft365.com/guides/sharepoint-advanced-management#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive SharePoint Advanced Management adds governance, oversharing controls, and Copilot-ready controls to SharePoint Online. https://www.solvingmicrosoft365.com/guides/onedrive-sync-troubleshooting https://www.solvingmicrosoft365.com/guides/onedrive-sync-troubleshooting#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive A diagnostic ladder for OneDrive sync issues on Windows and macOS — common causes and how to fix them. https://www.solvingmicrosoft365.com/guides/onedrive-sync-admin-best-practices https://www.solvingmicrosoft365.com/guides/onedrive-sync-admin-best-practices#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How to deploy and govern the OneDrive sync client at scale — Intune configuration, Known Folder Move, and operational patterns. https://www.solvingmicrosoft365.com/guides/onedrive-storage-quotas-and-limits https://www.solvingmicrosoft365.com/guides/onedrive-storage-quotas-and-limits#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How OneDrive storage is allocated, what the per-user and per-tenant limits are, and how to scale beyond 1 TB. https://www.solvingmicrosoft365.com/guides/onedrive-sharing-and-permissions https://www.solvingmicrosoft365.com/guides/onedrive-sharing-and-permissions#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive How OneDrive sharing actually works — link types, expiration, external sharing, and the admin controls. https://www.solvingmicrosoft365.com/guides/onedrive-known-folder-move https://www.solvingmicrosoft365.com/guides/onedrive-known-folder-move#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive Known Folder Move redirects Desktop, Documents, and Pictures into OneDrive, so user files are backed up by default. https://www.solvingmicrosoft365.com/guides/onedrive-for-business-vs-personal https://www.solvingmicrosoft365.com/guides/onedrive-for-business-vs-personal#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive Two products, one name — the differences between work and consumer OneDrive, and why mixing them is a bad idea. https://www.solvingmicrosoft365.com/guides/microsoft-syntex-deep-dive https://www.solvingmicrosoft365.com/guides/microsoft-syntex-deep-dive#2026-05-01 Fri, 01 May 2026 08:00:00 GMT Emil Björk SharePoint & OneDrive Microsoft Syntex (formerly SharePoint Premium) brings document understanding, content assembly, and AI processing to SharePoint.