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What is Power Automate?

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What is Power Automate?

What Power Automate is: cloud flows, desktop flows and RPA, what Microsoft 365 includes for free, and the governance that keeps it from becoming shadow IT.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/what-is-power-automate

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01

The anatomy of a flow

A flow is a trigger plus actions. The trigger is the event that starts it: an email arrives in a shared mailbox, an item is added to a SharePoint list, a form is submitted, a timer fires at 07:00. The actions are what h…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/what-is-power-automate

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02

The flow types

Adjacent to all three, process mining analyses event data to show which processes deserve automating in the first place.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/what-is-power-automate

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03

What Microsoft 365 includes, and where paid begins

The seeded rights follow the same line as the rest of the Power Platform:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/what-is-power-automate

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04

Run limits exist

Seeded licences also carry throttles — daily API request allowances per user, action limits, and slower queues for lower licence tiers. A flow that processes ten items a day never notices. A flow someone points at a 40,…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/what-is-power-automate

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The governance reality

Power Automate is the most-built and least-inventoried thing in most tenants. Three habits keep it sane:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/what-is-power-automate

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06

Where it fits

Power Automate is the glue layer of Microsoft 365: approvals that happen in Teams instead of email chains, notifications when documents change, mailbox-driven ticket creation, scheduled reports nobody has to remember to…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/what-is-power-automate

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