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Teams meeting recording management

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Teams meeting recording management

How Teams meeting recordings are stored, governed, retained, and discovered — and the admin decisions that matter.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/teams-meeting-recording-management

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01

Where recordings live

Recording storage depends on meeting type:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/teams-meeting-recording-management

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What's saved

The transcript is critical for searchability and for Microsoft 365 Copilot's meeting recap functionality. Without transcription, Copilot can't summarise post-meeting.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/teams-meeting-recording-management

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03

Retention

By default, meeting recordings have no retention policy — they stay until explicitly deleted. This produces accumulation problems for organisations with high meeting volume.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/teams-meeting-recording-management

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Discovery and search

Recorded meetings appear in Microsoft Search results like any file. Users can search:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/teams-meeting-recording-management

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Compliance scenarios

For regulated industries needing call recording beyond ad-hoc meeting recording:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/teams-meeting-recording-management

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End-user behaviour

The meeting recording capability surfaces to users as:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/teams-meeting-recording-management

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Admin controls

In the Teams admin centre → Meeting policies:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/teams-meeting-recording-management

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