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SharePoint search and Microsoft Search

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SharePoint search and Microsoft Search

How search works in Microsoft 365 — what gets indexed, what users see, and how to make results better.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-search-and-microsoft-search

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01

What's indexed

Microsoft Search indexes:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-search-and-microsoft-search

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02

Where users search

Results are unified — files, messages, and people show up in one list, with verticals for files, people, sites, etc.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-search-and-microsoft-search

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03

How admins influence results

Admins control search through the Search & Intelligence admin centre (admin.microsoft.com/search):

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-search-and-microsoft-search

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04

Improving result quality

A few practical levers:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-search-and-microsoft-search

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05

Search vs Copilot retrieval — a common confusion

Microsoft Search and Copilot's retrieval both draw on the same underlying index and both respect the same per-user permission trimming, which leads many admins to assume "if it's in search, it's Copilot-ready" — that's…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-search-and-microsoft-search

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