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SharePoint external sharing

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SharePoint external sharing

The layered controls that decide who outside your organisation can access SharePoint and OneDrive content — and a sane baseline configuration.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-external-sharing

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01

What are the SharePoint external sharing levels?

Anyone (links that work without sign-in), New and existing guests (requires sign-in or a verification code, creates guest accounts), Existing guests (only people already in the directory), and Only people in your organi…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-external-sharing

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02

Should I allow 'Anyone' links?

Only if a business process needs them, and then with a short expiry and view-only default. Anyone links are unauditable — you cannot tell who used them — and are the most common finding in exposure incidents.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-external-sharing

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03

How do I see what has been shared externally?

SharePoint admin center → Reports → Data access governance (sharing links and 'Everyone except external users' reports), the per-site 'Shared with external users' report, and the audit log's SharingSet and AnonymousLink…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/sharepoint-external-sharing

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