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Power BI workspace design

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Power BI workspace design

How to structure Power BI workspaces for sharing, lifecycle, and governance at scale.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/power-bi-workspace-design

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01

What a workspace is

A workspace in Power BI / Microsoft Fabric is a container for content — reports, semantic models, dataflows, lakehouses, notebooks. It has:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/power-bi-workspace-design

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02

Common workspace patterns

### Per-team workspace

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/power-bi-workspace-design

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03

Capacity assignment

Workspaces are assigned to a capacity tier:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/power-bi-workspace-design

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04

Permissions and access

The workspace roles:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/power-bi-workspace-design

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05

Deployment pipelines

For production-critical content, deployment pipelines stage workspaces:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/power-bi-workspace-design

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06

Workspace metadata and discoverability

For users searching for content:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/power-bi-workspace-design

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07

Anti-patterns

For organisations scaling Power BI from a handful of reports to many, workspace design becomes a make-or-break decision. The investment is one-time; the operational benefit is permanent.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/power-bi-workspace-design

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