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OneDrive sharing and permissions

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OneDrive sharing and permissions

How OneDrive sharing actually works — link types, expiration, external sharing, and the admin controls.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/onedrive-sharing-and-permissions

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01

The link types

When a user shares a file or folder, they pick a link type:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/onedrive-sharing-and-permissions

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02

Tenant defaults

The OneDrive section of the SharePoint admin center sets tenant-wide defaults:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/onedrive-sharing-and-permissions

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03

Per-user OneDrive controls

Beyond the tenant defaults:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/onedrive-sharing-and-permissions

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04

Recoverability

If a user is offboarded, their OneDrive moves to a 30-day retention state by default — the manager (or whoever the admin set) becomes the new owner and can recover content. Extending this with Purview retention policies…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/onedrive-sharing-and-permissions

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Practical guidance

A reasonable baseline for most tenants:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/onedrive-sharing-and-permissions

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06

How sharing links interact with sensitivity labels

A sensitivity label applied to a file can cap what a user is offered when they click Share, regardless of the tenant's default link settings — a label configured with encryption and a "content marked confidential can on…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/onedrive-sharing-and-permissions

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