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Microsoft Whiteboard in meetings and beyond

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Microsoft Whiteboard in meetings and beyond

How Microsoft Whiteboard works in Teams meetings, where it stores content, and the practical patterns for collaborative work.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-whiteboard-in-meetings

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01

In a Teams meeting

Open the Share menu in a Teams meeting and choose Microsoft Whiteboard. Every participant gets a live canvas they can draw on simultaneously. Useful for:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-whiteboard-in-meetings

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02

Storage and governance

Whiteboards are stored in OneDrive:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-whiteboard-in-meetings

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Practical patterns

A few that work well in practice:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-whiteboard-in-meetings

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04

Admin controls

Whiteboard is enabled per tenant in the Microsoft 365 admin center. Granular controls include:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-whiteboard-in-meetings

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Whiteboard vs Loop — picking the right lightweight tool

Both Whiteboard and Loop aim at lightweight, in-the-moment collaboration, and it's a fair question which one a given session should use. Whiteboard is the better fit for genuinely visual, spatial thinking — sticky notes…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-whiteboard-in-meetings

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