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Microsoft Teams templates

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Microsoft Teams templates

Templates standardise how new teams are created — channels, tabs, apps, and settings, baked into one starting point.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-templates

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01

Why templates exist

Without templates, every team grows organically — different channel naming, different apps, different conventions — and quickly becomes hard to govern. A template makes the first version of a team consistent with how yo…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-templates

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02

Built-in templates

Microsoft ships a small set of built-in templates: Manage a Project, Manage an Event, Crisis Response, Patient Care, Bank Branch, Retail, and so on. They're a useful starting point even if you don't use them as-is.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-templates

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03

Custom templates

In the Teams admin center under Teams → Team templates, you can:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-templates

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04

Assignment

Admins decide which templates show up in the "Create a team" flow via Team templates policies. A policy can hide all built-in templates and surface only the templates your governance approves. Pair this with naming and…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-templates

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05

Limits

Templates are creation-time blueprints; changing the template later does not update teams that already used it. If you add a new app to a template, only teams created from that point on get it. Treat templates as defaul…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-templates

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06

Templates don't replace governance policy

A template standardises the starting shape of a team, but it doesn't enforce anything about the team's ongoing lifecycle — naming conventions, expiration, guest access rules, and sensitivity labelling are all governed s…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-templates

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