Skip to content
← Back to the guide

Microsoft Teams meeting policies

7slides. Screenshot a slide, download it as a PNG, or use your browser's Print → Save as PDF for a LinkedIn-ready multi-page carousel — each slide becomes one page.

M
solvingmicrosoft365.com
1 / 7

Microsoft Teams meeting policies

Meeting policies are the admin controls that decide what users can do in Teams meetings. Here's the map.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-meeting-policies

Slide 1Download PNG
M
solvingmicrosoft365.com
2 / 7
01

What is a Teams meeting policy?

A set of settings assigned to users that controls what they can do in meetings they organise or join: recording, transcription, who can present, lobby behaviour, screen sharing, reactions, Copilot, and more. Everyone ge…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-meeting-policies

Slide 2Download PNG
M
solvingmicrosoft365.com
3 / 7
02

Should I create custom meeting policies or edit the Global policy?

Edit Global for settings everyone should have (transcription on, lobby for anonymous joiners), and create custom policies only for populations with different needs — executives, frontline, external-facing teams. Many cu…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-meeting-policies

Slide 3Download PNG
M
solvingmicrosoft365.com
4 / 7
03

Why did my meeting policy change not take effect?

Policy changes propagate over several hours (occasionally up to 24), and users may need to restart Teams. Meetings already scheduled keep some settings from when they were created; check the user's effective policy in t…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-meeting-policies

Slide 4Download PNG
M
solvingmicrosoft365.com
5 / 7
04

All On

Typical use: Pilot groups, internal power users · What it locks down: Nothing — every feature enabled, for testing

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-meeting-policies

Slide 5Download PNG
M
solvingmicrosoft365.com
6 / 7
05

Kiosk

Typical use: Shared/lobby devices, meeting-room-only accounts · What it locks down: No scheduling, minimal controls, join-only behaviour

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-meeting-policies

Slide 6Download PNG
M
solvingmicrosoft365.com
7 / 7
06

Restricted Anonymous Access

Typical use: External-facing or regulated teams · What it locks down: Anonymous join and lobby bypass disabled entirely

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-teams-meeting-policies

Slide 7Download PNG

Auto-generated from Microsoft Teams meeting policies. This page is not indexed and isn't part of the guide itself.