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Microsoft 365 Multi-Geo

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Microsoft 365 Multi-Geo

Multi-Geo lets a single tenant store data in multiple geographic regions per user. Here's how it works and when you need it.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-multi-geo

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01

What Multi-Geo covers

Multi-Geo applies to these workloads, with data residency scoped per user:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-multi-geo

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02

How it works

A tenant declares its default geography (e.g., EU) and adds satellite geographies (e.g., APC, AUS, GBR, JPN). Each user is assigned a preferred data location (PDL) that determines where their Exchange mailbox and OneDri…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-multi-geo

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03

SharePoint sites and Microsoft 365 Groups

Group-connected sites (which includes Teams team sites) follow the owner's PDL at creation. Sites can be moved between geographies later via PowerShell or the SharePoint admin center.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-multi-geo

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04

Search and discovery

Microsoft Search is cross-geo aware: searching from any region returns results from the user's accessible content regardless of where it's stored. The user experience is unified even though the data is distributed.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-multi-geo

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05

Cross-geo collaboration

Users in one geography can share with users in another geography just as they share with anyone else in the tenant. There's no barrier — Multi-Geo affects storage location, not collaboration.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-multi-geo

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06

When to use Multi-Geo

The two main drivers:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-multi-geo

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07

Licensing

Multi-Geo is sold as a per-user add-on, typically on top of Microsoft 365 E3 / E5. Each user in a non-default geography needs the add-on.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-multi-geo

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