Microsoft 365 cost optimisation

4slides. Screenshot a slide, download it as a PNG, or use your browser's Print → Save as PDF for a LinkedIn-ready multi-page carousel — each slide becomes one page.

solvingmicrosoft365.com

1 / 4

Microsoft 365 cost optimisation

Reducing Microsoft 365 spend without breaking outcomes — licence right-sizing, reclamation, and SKU optimisation.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-cost-optimisation

Slide 1Download PNG

solvingmicrosoft365.com

2 / 4

How do I reduce Microsoft 365 licensing costs?

Reclaim unassigned and inactive licences (no sign-in in 60–90 days), right-size users to F-plans where eligible, stop paying for E5 seats that never use E5 features, remove duplicate add-ons that a higher SKU already in…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-cost-optimisation

Slide 2Download PNG

solvingmicrosoft365.com

3 / 4

Which Microsoft 365 report shows unused licences?

Microsoft 365 admin center → Reports → Usage shows active users per service; Billing → Licenses shows assigned versus available. Combine the two (or use PowerShell) to list licensed users with no activity, which is wher…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-cost-optimisation

Slide 3Download PNG

solvingmicrosoft365.com

4 / 4

Is annual or monthly commitment cheaper?

Annual, by the monthly-billing surcharge (5% at introduction, raised since). Use annual for the stable headcount and monthly only for seasonal or project seats; a mixed model is standard.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/microsoft-365-cost-optimisation

Slide 4Download PNG

Auto-generated from Microsoft 365 cost optimisation. This page is not indexed and isn't part of the guide itself.