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How to publish sensitivity labels in Microsoft Purview

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How to publish sensitivity labels in Microsoft Purview

How to publish sensitivity labels in Microsoft Purview: create the label set, configure encryption and marking, publish a label policy, set defaults, pilot.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/how-to-publish-sensitivity-labels-in-microsoft-purview

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Why don't my sensitivity labels show up in Word or Outlook?

Labels only appear once a label policy publishes them to the user, the policy has replicated (up to 24 hours), and the app has refreshed its policy (restart Office, or sign out and in). Microsoft 365 Apps need a license…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/how-to-publish-sensitivity-labels-in-microsoft-purview

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Should the default label be Internal or Public?

Internal (or 'General'). A default protects the 'I forgot to label' case without imposing encryption on everything. Public as a default trains users that unlabelled means unrestricted; Confidential as a default encrypts…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/how-to-publish-sensitivity-labels-in-microsoft-purview

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Do sensitivity labels need E5?

Manual labelling, including encryption and content marking, is included in Microsoft 365 E3 and Business Premium (Azure Information Protection Plan 1 rights). Automatic and recommended labelling in Office apps, auto-lab…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/how-to-publish-sensitivity-labels-in-microsoft-purview

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Step 1: Create the labels

Purview portal → Solutions → Information protection → Labels → Create a label. For each label:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/how-to-publish-sensitivity-labels-in-microsoft-purview

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Step 2: Create the label policy

Information protection → Label policies → Publish label. Choose the labels to publish (all of them, or a subset for the pilot). Users and groups: the pilot group. Policy settings:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/how-to-publish-sensitivity-labels-in-microsoft-purview

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Step 3: Wait for replication and check clients

Up to 24 hours. Microsoft 365 Apps (Current Channel) show a Sensitivity button on the Home ribbon; Outlook on the web and the new Outlook show it in the compose toolbar; Teams shows the label picker on team creation if…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/how-to-publish-sensitivity-labels-in-microsoft-purview

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Step 4: Pilot for two weeks

Ask the pilot group to label their normal work. Watch for: encrypted documents that external partners cannot open (fix by teaching Specific people or by adding the partner domain to the label), attachments that lose lab…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/how-to-publish-sensitivity-labels-in-microsoft-purview

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