← Back to the guide

Distribution lists vs Microsoft 365 Groups

6slides. Screenshot a slide, download it as a PNG, or use your browser's Print → Save as PDF for a LinkedIn-ready multi-page carousel — each slide becomes one page.

M

solvingmicrosoft365.com

1 / 6

Distribution lists vs Microsoft 365 Groups

How DLs, mail-enabled security groups, and Microsoft 365 Groups differ — and when to use each.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/distribution-lists-vs-microsoft-365-groups

Slide 1Download PNG

M

solvingmicrosoft365.com

2 / 6

01

Announcement to all of HR

Tool: Mail-enabled security group or Microsoft 365 Group

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/distribution-lists-vs-microsoft-365-groups

Slide 2Download PNG

M

solvingmicrosoft365.com

3 / 6

02

Project team that needs Teams + files

Tool: Microsoft 365 Group

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/distribution-lists-vs-microsoft-365-groups

Slide 3Download PNG

M

solvingmicrosoft365.com

4 / 6

03

support@ queue handled by 3 agents

Tool: Shared mailbox

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/distribution-lists-vs-microsoft-365-groups

Slide 4Download PNG

M

solvingmicrosoft365.com

5 / 6

04

Department-wide newsletter

Tool: Dynamic distribution group

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/distribution-lists-vs-microsoft-365-groups

Slide 5Download PNG

M

solvingmicrosoft365.com

6 / 6

05

External contact list (vendors, customers)

Tool: Mail contacts inside a DL

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/distribution-lists-vs-microsoft-365-groups

Slide 6Download PNG

Auto-generated from Distribution lists vs Microsoft 365 Groups. This page is not indexed and isn't part of the guide itself.