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Copilot Prompt Gallery and prompt governance

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Copilot Prompt Gallery and prompt governance

What the Copilot Prompt Gallery (formerly Copilot Lab) is, how saved and shared prompts work, the tenant controls, and a lightweight governance model.

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/copilot-prompt-gallery-and-prompt-governance

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01

What the Prompt Gallery is

The Prompt Gallery (it launched as Copilot Lab and was renamed) lives in the Microsoft 365 Copilot app and is reachable from Copilot in the Office apps and Teams. It has three layers:

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/copilot-prompt-gallery-and-prompt-governance

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02

The tenant controls

The relevant admin control lives in the Microsoft 365 admin center under the Copilot settings: whether users can share prompts with the organisation. Off means the Gallery is Microsoft's prompts plus each user's private…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/copilot-prompt-gallery-and-prompt-governance

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03

A governance model that fits the feature

The mistake is treating prompt governance like app governance. Prompts are text. They carry no data, execute nothing, and grant no access. The risks are quality (bad prompts spreading), sprawl (a hundred variants of the…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/copilot-prompt-gallery-and-prompt-governance

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04

Where prompts fit in adoption

The Gallery is the delivery vehicle for the most valuable adoption content you have: proof that Copilot does specific, useful things for specific roles. A finance team that opens Copilot and sees "Excel – Reconcile two…

Solving Microsoft 365 · www.solvingmicrosoft365.com/guides/copilot-prompt-gallery-and-prompt-governance

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